Protecting Law Firm DataLegal Compliance Resource
April 28, 2014 — 1,055 views
Every law firm is privy to a lot of information about each of the clients that they represent. Law firms must know everything about a client so that they can represent them well. However, a lot of information that law firms have on clients is usually very sensitive and clients expect the highest level of confidentiality from their lawyers. Law firms are also obligated by the law to protect all the data that they have on clients. This is why data security is such an issue for all law firms.
This is the day and age of technology. This means most law firms, like every other organization, store their information on servers and other electronic storage devices. However, hackers are getting increasingly advanced and a data breach is never too far away for any company. Also, privacy and security threats don’t just exist from hackers but also the people who are in the company. Without proper data security measures in place anyone can have access to sensitive client information and steal it if they want to. Here are some ways in which companies can store their data to prevent any sort of data breach.
Include all sorts of software protections in place
Data security should be the top priority of law firms and this is why they shouldn’t think twice about paying to get software that can help improve data security. Top quality firewalls, anti-virus software, anti-malware software and anti-spyware software must be installed on systems that store sensitive data. Law firms must also use the latest and most secure databases to improve data security. There are also various operating systems for servers that are more secure than the others. By hiring the right IT professionals who can install and use these operating systems, law firms can increase data security.
Appoint compliance officers
One of the main reasons why privacy and data breaches occur in law firms is because they don’t have the expertise to ensure that their data storage and IT infrastructure is compliant with the highest standards. Firms can appoint compliance officers who can check if their IT and data storage infrastructure is up to date.
Proper security measures must be put in place in the office
Most often, privacy and data breaches occur because employees of the firm get greedy or are disgruntled. If computer systems and servers do not have enough protection anyone can walk up to them and download any kind of sensitive information that they want. Employees need to be taught how to password protect their data and computers correctly and how they must change their passwords frequently to prevent security breaches. Server rooms must also be locked away properly to prevent physical access.